By Schenell Agee
This is the final post of the series.
Part 4 – Confirmation
Before they arrive
To track your progress consider preparing a checklist of jobs for individuals or groups to complete with timestamps. Use a checklist to avoid forgetting important details:
- Ensure your venue is free (i.e. testing and other school related events have not been scheduled)
- Confirm travel arrangements/ Lodging
- Dinner/ Lunch meals
- Order Books to pre-sale and same day sales
- Contact local paper/division and school publicity
- Guest equipment needed, i.e butcher block paper, markers, etc.
- Work with bookkeeper to ensure your guest is paid on the day they conduct the presentation
- Request posters, and any other book related items to display from publisher
- Display author/illustrator books
- Get permission to take photographs
- Invite a student from a journalism or school photography class/ club to take photos of the author and the audience.
Day of the visit:
- Test equipment
- Author/illustrator and teachers have copies of schedule to ensure punctuality
- Be sure your administration makes time in their schedule to see a presentation and say hello and thank them for coming.
- Provide snacks, hard candy and water, especially if hosting an all-day event.
- Have their honorarium ready
- As a parting gift always provided a school memento; ours was a school coffee mug.
When asked is this event worth it? There is no doubt, when framed right, this can be a very memorable experience for everyone, but especially your students. If you need more convening, checkout Jarrett J. Krosoczka: How a boy became an artist | TED Talk.
Good Luck and feel free to share your author/illustrator adventures with me at firstname.lastname@example.org !