I am always trying to find ways to improve the library scheduling system that encourages collaboration. When I first started as a school librarian, we created a paper copy of the building schedule with slots for classes. Teachers would stop by the library to view the schedule and plan a lesson with us. The paper process encouraged a connection between the librarians and the teachers as the schedule was typically placed on the circulation desk and enabled face-to-face connections.
Fast forward to today. We have an electronic schedule in Google Sheets. It is much like the format of the paper copy with the building schedule and slots for classes. With the electronic version, we can access the schedule from any location–teachers can too. We often get emails requesting a time slot. From there, we can go to a teacher’s classroom to plan or they can stop by to meet with us.
As our instruction is changing with Project/Problem-Based Learning, Design Thinking, and other active and flexible learning activities, should our schedule continue to change and adapt?
Sample Google Sheets Schedule
Online Schedule Ideas
In light of these instructional changes, I’ve compiled a list of scheduling platforms you can use for your school library and your various spaces:
Google Sheets: This platform allows you to create a viewable spreadsheet of your building schedule with slots of instruction, makerspace, flexible seating, and more.
Google Calendar: You can create a Google Calendar with specific calendars set up for each area/type of space in your library. Use the appointment slot to allow students to sign up for small group instruction or space.
Skedda: Through Skedda, you can book rooms and cowering spaces (it offers a free account for up to 5 spaces).
Author: Becca Munson
Becca Munson, Librarian, is a National Board Certified Teacher with over 24 years of experience in education. Becca is the Coordinator for Library Systems in the Blue Valley School District. Previously, she was school librarian at Blue Valley West High School. She opened two buildings in Blue Valley and spent some time as an Ed Tech Specialist before returning to libraries. Becca supports over 45 librarians and support staff as they work to fulfill the mission of flexible scheduling, collaboration, and literacy.