How to Make a Game Plan for Your Next Conference

How to Make a Game Plan for Your Next Conference | Going to a major conference is exciting and thrilling, but it's easy to get overwhelmed and exhausted. If you plan ahead and make a game plan, you're much more likely to have an awesome and successful conference.

Are you off to ISTE, ALA, or another major conference in the next few months? Congratulations! Going to a national conference can be exciting and thrilling. Unfortunately, it can also be overwhelming and exhausting. I’ve been to ISTE three times, AASL once, and FETC seven times, so I’ve had to time to work on my conference game. Trust me, if you plan ahead, you can make your conference experience SO much better. Here are some of my best tips to make your conference game plan:

How to Make a Game Plan for Your Next Conference

Ideally, you’ll want to start working on your conference game plan pretty much as soon as the schedules and sessions are announced. But even if the conference is next week (gulp!) there’s still time to get ready.

Plan Out Your Schedule

If the conference you’re attending has an app or an online scheduler where you can favorite sessions, make use of it! I usually like to search by topics I’m interested in and presenters I know I want to see. I select ALL THE THINGS I’m interested in at first. Then I go through and look at what I can actually get to realistically. If you’re presenting, make sure to also include a buffer around your presentation times so that you aren’t stressed out. Highlight the most important sessions you want to go to and jot down notes if you’re afraid you might forget why you picked a certain session.

Let Go of FOMO

It’s so easy to suffer from FOMO (fear of missing out) when you’re at a big conference. Let that go. It’s okay to miss sessions. You don’t have to go to EVERY social event you’re invited to. It’s okay to decide that your brain can’t take any more information at 2:00 pm and go back to your room and take a nap. Pace yourself. Find a sense of balance. Get the most out of what you go to and worry less about how much you go to.

Know Your Transportation Options

If you’re staying in the conference hotel directly attached to the convention center, congrats! But if you’re like me, you’re probably at a cheaper hotel/AirBnB/VRBO that’s a bit farther away. Plan ahead on how you will get to and from the conference and social events. Some locations might have great public transportation systems that you can utilize (I’m looking at you ALA in Chicago and AASL in Phoenix).

Some cities might be walkable, and maybe you enjoy walking — the twenty-minute walk to ISTE in Philadelphia helped me to clear my head every morning. Make sure you also know whether or not Uber, Lyft, or taxis are an option. I recommend keeping some cash on hand, as many convention centers also have pedicabs that can be a fun and affordable option when you’re dead tired at the end of a long day of conferencing. If you’re driving, make sure you know where parking is and how much it costs.

Stay Hydrated and Fueled

It’s really easy to forget to eat lunch or to drink enough water. Pack a reusable bottle with you and keep snacks in your bag. When you put together your schedule, make sure to write in when you’ll be eating. If you know you have specific dietary needs (gluten free, vegetarian) spend some time researching the nearby restaurants and know which ones will work for you. Don’t let yourself conference for hours without food — it’s not worth it.

Suck It Up and Wear a Backpack

Find one that will work for you and hold what you need. Resist the urge to take EVERY trinket from the vendor hall, and only bring as much tech (and stuff) as you need. Your shoulders will thank you.

Don’t Be Afraid of Serendipity!

Even with all the planning in the world, sometimes things come up that you don’t expect, and they can be beautiful surprises. Don’t be afraid to let go of your plans and try something new; you might be glad you did :)

Even more quick conference tips:
  • Wear comfortable shoes
  • Bring business cards
  • Create address labels with your info for vendor giveaways
  • Only take vendor literature that you’re actually interested in
  • Get out of your comfort zone and try new things
  • Want to know what stuff I recommend to take with you? Check out this post.

What’s your favorite tip for going to a big conference?


Author: Diana Rendina

Diana Rendina, MLIS, is the media specialist at Tampa Preparatory, an independent 6-12 school. She was previously the media specialist at Stewart Middle Magnet School for seven years, where she founded their library makerspace. She is the creator of the blog & is also a monthly contributor to AASL Knowledge Quest. Diana is the winner of the 2016 ISTE Outstanding Young Educator Award, the 2015 ISTE Librarians Network Award, the 2015 AASL Frances Henne Award & the 2015 SLJ Build Something Bold Award. She is an international speaker on the Maker Movement and learning space design and has presented at conferences including AASL, FETC & ISTE. Diana co-authored Challenge-Based Learning in the School Library Makerspace and is the author of Reimagining Library Spaces: Transform Your Space on Any Budget.

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