Receive Notifications with Google Forms

Google Forms is a great tool to utilize with students and staff; you can gather data, receive immediate feedback, and assess student learning. When creating a Google Form, you can set up notifications so that you receive an e-mail when someone completes the form.

When would I need to use the notification feature?

Reader interest surveys with students: As students submit the form, you will receive an e-mail and immediately begin finding the “right” book for the student. This can be helpful with virtual students.

3D printing or other file submissions: When students need to submit a file to you, the form will alert you once the file is uploaded to the form. We use this with our 3D-printing projects so students can complete them at home and submit them online, and we can print the files the next morning.

Library surveys or audits: You can keep the survey open for users to provide feedback anytime.  You will be notified when a new survey is completed.

How do I set up a notification?

  1. Open a Google Form and click Responses.responses
  2. Click the Sheets icon to create a spreadsheet with results. You will create your notification/alert in Google Sheets. Click Create.
  3. Go to the Google Sheet if it does not automatically open. From the toolbar, click Tools > Notification Rules.
  4. A box appears with options.  Choose to receive an email right away.
  5. Click Save.

For more information about setting up a notification, click here.

Author: Becca Munson

Becca Munson, Librarian, is a National Board Certified Teacher with over 24 years of experience in education. Becca is the Coordinator for Library Systems in the Blue Valley School District. Previously, she was school librarian at Blue Valley West High School. She opened two buildings in Blue Valley and spent some time as an Ed Tech Specialist before returning to libraries. Becca supports over 45 librarians and support staff as they work to fulfill the mission of flexible scheduling, collaboration, and literacy.

Categories: Blog Topics, Technology

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