Receive Notifications with Google Forms

Google Forms is a great tool to utilize with students and staff; you can gather data, receive immediate feedback, and assess student learning. When creating a Google Form, you can set up notifications so that you receive an e-mail when someone completes the form.

When would I need to use the notification feature?

Reader interest surveys with students: As students submit the form, you will receive an e-mail and immediately begin finding the “right” book for the student. This can be helpful with virtual students.

3D printing or other file submissions: When students need to submit a file to you, the form will alert you once the file is uploaded to the form. We use this with our 3D-printing projects so students can complete them at home and submit them online, and we can print the files the next morning.

Library surveys or audits: You can keep the survey open for users to provide feedback anytime.  You will be notified when a new survey is completed.

How do I set up a notification?

  1. Open a Google Form and click Responses.responses
  2. Click the Sheets icon to create a spreadsheet with results. You will create your notification/alert in Google Sheets. Click Create.
  3. Go to the Google Sheet if it does not automatically open. From the toolbar, click Tools > Notification Rules.
  4. A box appears with options.  Choose to receive an email right away.
  5. Click Save.

For more information about setting up a notification, click here.

Author: Becca Munson



Categories: Blog Topics, Technology

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